CS & Compliance Templates
Company Secretary drafting — Companies Act 2013 compliant
Draft corporate compliance documents in minutes. Every template is structured per Companies Act 2013 provisions, with correct form numbers, filing deadlines, and compliance reminders built in. Available in Hindi and English.
Board Resolution
Ordinary or Special
Formal board resolutions for any corporate decision — auditor appointment, borrowing powers, bank signatory, investments, and more. Includes MGT-14 filing note for special resolutions.
AGM / EGM Notice
With Agenda
Annual General Meeting or Extraordinary General Meeting notice with complete agenda, explanatory statement for special business, proxy and e-voting clauses.
Minutes of Meeting
Board or General Meeting
Formal minutes for Board Meetings, AGM, EGM, or Committee Meetings. Includes attendance, resolutions passed, action items, and sign-off block per Section 118.
Share Allotment Letter
Equity or Preference
Official allotment letter issued to shareholders after Board approval. Includes folio, distinctive numbers, SH-1 certificate issuance note, and payment terms.
Director Appointment Letter
Independent, MD, WTD, Additional
Category-specific appointment letters for all director types. Includes DIR-12, DIR-8, MBP-1 compliance reminders, remuneration terms, and acceptance block.
DIR-12 Filing Document
Appointment / Cessation / Change
Supporting document and covering note for DIR-12 ROC filing. Covers appointment, cessation, re-appointment, and designation change. Lists all required attachments.
Master Service Agreement (MSA)
Publishing Services Framework
Multi-SOW framework agreement for ongoing publishing services — printing, distribution, digital licensing, editorial. Covers IP ownership, payment terms, and dispute resolution under Arbitration & Conciliation Act 1996.
Copyright Assignment
§19 Compliant Transfer
Transfer of copyright from author/creator to publisher — Copyright Act, 1957 §19 compliant. Specifies territory, format, term, and consideration. Preserves author moral rights under §57.
Publishing Agreement
Author–Publisher Contract
Author-publisher agreement for books, journals, or multi-edition works. Covers advances, royalties, revisions, territorial rights, and reversion clauses.
Author Agreement
Work-for-Hire or Royalty
Commissioned author contract for contributors to edited volumes, textbooks, or journal issues. Covers flat fee vs royalty, work-for-hire under §17(c), moral rights, and editorial rights.
Compliance Note
All CS templates are drafted per Companies Act 2013 and applicable MCA rules. Key filing deadlines are embedded: MGT-14 (30 days for special resolutions), DIR-12 (30 days for director changes), SH-1 (60 days for share certificates). Documents are starting points — review with your Company Secretary before filing with ROC. LegalInk AI is not a law firm.
Frequently asked questions for company secretaries
What is the procedure for passing a board resolution under the Companies Act 2013?
A board resolution is passed at a duly convened board meeting with the quorum required under Section 174, or by circulation under Section 175 for matters that don't require a meeting. The powers listed in Section 179(3) must be exercised by resolution passed at a board meeting, and where Section 117 applies, the resolution is filed with the Registrar in Form MGT-14.
When must a company file Form MGT-14?
Form MGT-14 must be filed within 30 days of passing the resolution, for the resolutions and agreements specified under Section 117(3) of the Companies Act 2013 — including certain board resolutions under Section 179(3) and all special resolutions. Late filing attracts additional fees and penalties.
What are the annual compliance filings for a private limited company?
A private company files its annual return in Form MGT-7 under Section 92 and its financial statements in Form AOC-4 under Section 137, both with the Registrar after the Annual General Meeting held under Section 96. Directors must also complete DIR-3 KYC, and statutory registers must be kept current.
What is the difference between an AGM and an EGM?
The Annual General Meeting under Section 96 is the mandatory yearly meeting of members. An Extraordinary General Meeting is any general meeting other than the AGM, called under Section 100 for urgent business needing member approval between AGMs. Both generally require 21 clear days' notice under Section 101.
How must minutes of a company meeting be maintained?
Section 118 of the Companies Act 2013 requires minutes of every general meeting, board meeting, and committee meeting to be recorded, signed, and entered in the minute book within 30 days; properly kept minutes are evidence of the proceedings. Secretarial Standards SS-1 for board meetings and SS-2 for general meetings prescribe the detailed procedure.
What is the process for striking off a company under Section 248?
Section 248 allows a company that has not commenced business, or has not carried on business for the two preceding financial years, to apply for removal of its name in Form STK-2 after extinguishing its liabilities and passing a special resolution. The Registrar may also initiate strike-off in defined circumstances.
How do Companies Act compliance and the DPDP Act 2023 intersect for company secretaries?
A company holds personal data of shareholders, directors, and employees, so it acts as a data fiduciary under the Digital Personal Data Protection Act 2023 — with consent, purpose-limitation, security, and breach-notification duties — alongside its register-keeping and disclosure obligations under the Companies Act 2013. Compliance calendars increasingly need to track both.
Does LegalInk fabricate section numbers or form references?
No. LegalInk is grounded against a verified registry of Indian statutes and refuses to output a section or form reference it cannot verify, stating its uncertainty instead of inventing one. For a company secretary, that means the section numbers and ROC form references in a draft are real and checkable.